How to Automate Invoice Emailing from Any Accounting Software
Turn every invoice you print into an automatically emailed PDF — directly from QuickBooks, SAP, Logo, Excel, or any Windows accounting software. No more Save As, no more manual attachments.
Most accounting and ERP software can print invoices — but turning each invoice into a PDF and emailing it to the right customer still costs minutes per document. PrintPilot removes that step entirely: print the invoice once, and it arrives in your customer's inbox as a PDF attachment automatically.
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1The Hidden Cost of Manual Invoice Emailing
A typical manual flow looks like this: open print preview, save as PDF, find the file, open your mail client, attach it, type the recipient, hit send. At two to three minutes per invoice, that adds up to hours of skilled staff time spent on repetitive tasks every month.
2Step 1: Add PrintPilot as a Virtual Printer
Install PrintPilot on your Windows 10 or 11 PC. It appears as a regular printer in every application — Chrome, Excel, SAP, QuickBooks, Logo, or any custom ERP.
3Step 2: Create Routing Rules for Your Customers
In the PrintPilot panel, define rules that map print jobs to recipient addresses. Recurring invoices go out automatically, while one-off documents can be addressed in the pop-up dialog.
4Step 3: Print Invoices Straight from Your Accounting Software
Open the invoice, press Ctrl+P, choose PrintPilot, and click Print. The PDF is generated automatically and queued for delivery in the background.
5Track Deliveries and Stay GDPR-Compliant
The PrintPilot dashboard shows every job as Delivered, Pending, or Cancelled. Only the document title and status are stored — never the invoice content.
Frequently Asked Questions (FAQ)
Does PrintPilot work with my accounting software?
If your software can print on Windows (QuickBooks, SAP, Logo, Excel, ERPs), it works with PrintPilot.
Start Automating Your Workflows Today
Invoice emailing should not be a manual chore. Start your 14-day free trial of PrintPilot and send your next batch of invoices with a single print command.
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